Deepika Santhoshkumar

Project: 875.53 MWp PV Solar Photovoltaic Independent Power Project Mesaieed and Ras Laffan (Qatar's second Solar project) DUTIES / RESPONSIBILITIES Responsible for executing document control management requirements throughout the project life cycle and controlling technical and project documents, including transmittals. Perform quality checks and process the technical documents from the Contractor. Distribute incoming documents electronically for review and approval in accordance with the Document Distribution Matrix. Maintain a distribution log to track document dissemination. Log and check incoming documents from contractors and other stakeholders for completeness and accuracy. Coordinate with QatarEnergy to upload documents discipline-wise to their SharePoint, EFSM, and other submissions. Coordinate with Kahramaa regarding submission and uploading outgoing letters to Kahramaa Share folder Make sure that you acknowledge receipt from the Client and Contractor. Maintain document control records advising which technical document revisions are current Coordinate with the Contractor-related submission and make sure that all documents are properly uploaded to their electronic document system. Reviewing documents for proper formatting, numbering, and completeness before they are issued or filed Provide weekly reports to QatarEnergy Project Manager, which we have received from the Contractor. Report the pending list of Kahramaa comments against our submissions to the PM. Check engineering documents and approval processes within projects. Execute requirements of the Project Information Management Plan for EPC project activities such as records management, trainings, and document reviews. Scan and upload documents according to company procedure. Manage office supplies and equipment, including ordering and restocking. Prepare the timesheet for all project-related staff, verify and sign the driver's timesheet, and send it to the Main office. Recording deadlines, distribute documents according to project requirements, and maintain document registers and any tasks assigned by the project manager.

Project: Al Kharsaah Solar IPP (Qatar's first Solar project) Managing and controlling project documents (drawings, submittals, RFIs, reports, contracts, etc.) Creating "transmittal" documents that serve as a cover sheet and record all documents sent to or received from external parties. Coordinates closely with site engineers and subcontractors, ensuring all documents are properly stored, tracked, and easily retrievable. Maintains version control so the team always works on the latest approved documents. Coordinate between Consultants, subcontractors, and Clients to prevent delays caused by documentation gaps. Helping team members quickly find the documents they need while also ensuring sensitive documents are secure and only accessible to authorised personnel. Prepare and release the Inspection Request (IR), NCR as per the concerned discipline engineer's instructions. Ensure all submissions meet project deadlines and formats. Maintain the Master Document Log (MDL) based on documents received from subcontractors. Keep all project documents orderly, complete and categorised for easy accessibility. At the end of a project, responsible for compiling, organising, and archiving all project documents for long-term storage and future reference, often as a legal requirement

Project : CP10E2 Crescent Park Managing document control processes from project initiation through to close-out, ensuring documents are properly tracked, updated, and archived Provide daily support to project teams in managing technical documentation and correspondence, and support project teams to avoid delays/errors Generate outgoing transmittals and assist in maintaining transmittal logs Record deadlines, distribute documents according to project requirements, and maintain document registers Scanning and electronically distributing documents as PDF digital copies to designated recipients, and uploading them to the client's Contract Management System Work closely with the project team to ensure accurate and timely updates of project data in the Project Management System

Kahramaa projects: 1) GTC 521/2012 Project Management (II) for Water Security Mega Reservoirs, KAHRAMAA, Qatar. 2) Qatar Power Transmission System Expansion – Phase XII Projects, KAHRAMAA, Qatar 3) Qatar Power Transmission System Expansion – Phase XI Projects, KAHRAMAA, Qatar 4) Qatar Power Transmission System Expansion – Phase IX Projects, KAHRAMAA, Qatar 5) Qatar Power Transmission System Expansion – Phase VIII Projects, KAHRAMAA, Qatar 6) Qatar Power Transmission System Expansion – Phase VII Projects, KAHRAMAA, Qatar 7) Establishment of 132/11kV Al Wukair 11 Substation (Contract No. AWK 11) 8) Design and Construction of Primary Electrical Power Substations and its Main feed (HV Cables) in Ras Bufontas Economic Zone, Um Alhoul Special Economic Zone and Al Wakra Logistics Park (Package P1, P2, P3, P4 & P5) (Manateq - Contract No. LCWA-CW03-CON-17). Receive, review, register, and distribute project documents in line with company procedures. Review and verify contractor submissions. Maintain an up-to-date Document Control System, managing multiple versions of documents, making the latest version available while keeping previous versions for reference. Ensure all documents follow the correct format, numbering system, and revision control. Verify compliance with ISO standards, project specifications, and client requirements. Track the status of documents and drawings for timely review and approval. Maintain a good project-wise filing system. Responsible for the final quality assurance of documentation. Coordinate with project managers, architects, and stakeholders. Assists the Project Managers where support/report is required

Provide weekly progress reports of projects to management. Handling Enquiries and Quotations. Verifying the accuracy and conformity of a variety of data to established standards and procedures. Provide full secretarial support to the Human Resources Department. Managing and maintaining executives’ schedules. Maintain the physical and electronic filing systems to ensure accurate and speedy retrieval of required documentation and reports. Receiving incoming calls and transferring them to appropriate personnel/offices. Receiving and sending Emails using Outlook. Opening, sorting, and distributing incoming faxes and emails. Performs all duties at a confidential level. Collects and prepares data for records and reports, updating the visit log for all divisional engineers. Data Entry in various packages. Follows up with the supplier and sends emails to clients. Well-versed in MS Office, proficient in internet and email, and familiar with scanners and printers. Maintains a good project-wise filing system. Maintain an effective medium of communication and close collaboration among the workers in the organisation. Any tasks assigned by the project manager. Perform other duties as assigned. Work closely with the project team to ensure accurate and timely updates of project data in the Project Management System. Demonstrated strong organisational and communication skills in carrying out daily tasks. Assisted with the preparation of presentations and reports for management. Kept records and reports up to date. Maintained an effective medium of communication and close collaboration among the workers in the organisation

Successfully managed day-to-day operations. Responsible for scheduling meetings, maintaining records, and preparing documents. Composed and sent out emails, memos, and other correspondence as needed. Handled confidential documents with discretion and integrity. Handling Enquiries and Quotations. Managing and maintaining executives’ schedules. Receiving incoming calls and transferring to appropriate personnel/offices. Receiving and sending Emails using Outlook. Opening, sorting, and distributing incoming faxes and emails. Performs all duties at a confidential level. Updating the visit log for all divisional Engineers. Follow up with the Supplier and send emails to Clients.

Answering calls, taking messages, and handling correspondence. Organizing and Maintaining Files, Preparing Documents and Reports. Ensuring Office Organization and Cleanliness. Managing sensitive data such as financial reports, business strategies, and executive decisions with discretion. Maintaining digital and hard copy records for easy retrieval and secure storage. Tracking and replenishing office supplies, coordinating with vendors for procurement and maintenance

Preparing and editing documents, such as letters, memos, reports, invoices, and presentations. Maintaining and updating records, files, and databases; ordering and managing office supplies and equipment; managing the receipt and dispatch of mail and courier deliveries; handling confidential and sensitive information with discretion