Khalil Musa Khalil Al Saifi

I am responsible for providing financial oversight of program activities and the daily functioning of the project day to day operations. I ensure that all finance and procurement activities under the project are implemented in a timely and results-focused manner, and in compliance with IREX and USAID requirements. Also, I have a supervisory role of the administration, procurement and logistical staff and I am responsible to promote a project-wide culture of compliance and risk management through compliance practice leadership, staff compliance training, regular project compliance reviews and pro-active identification of potential compliance-related issues.

The core responsibility of the position was to ensure that the grants were implemented rapidly and effectively, and in full compliance with USAID and Chemonics rules and regulations. I was responsible for monitoring and overseeing the grants’ activities and playing major roles during the grants’ life cycle. Also, I supported the grants director in developing and managing the grants department and I served as acting grants director in the director’s absence.

• Review all financial transactions prepared by the Senior Finance Coordinator to ensure all transactions are accurate, allowable and in accordance with FHI 360 policies and Jordanian law. • Prepare monthly projections and request for funds for the field. • Monitor and manage project cash balances. • Work closely with Program staff to develop budgets and cost projections for programmatic activities. • Take ownership of meeting the project’s cost share. • Ensure that CIS Fraud Prevention Policy is carried out.

• To ensure that the grants review and selection process in a manner that is responsible, professional, financially sound, participatory, sensitive to local needs, culture, and politics and in accordance with organization policies and procedures. • Participate in sharing and planning meetings to discuss and address issues related to the grants program implementation. • Assist in the provision of technical and logistical support in the grant review and selection process to ensure it follows the various policies, financial guidelines, and budget requirement of the organization. • Conduct occasional field visits in accordance with the monitoring and evaluation plan and in coordination with other grants program team officers or other foundation staff.

Under this position I was mainly providing support to the grants manager in developing and managing the grants department. Also, I was responsible for administration and management of CITIES’ grant portfolio. Key responsibilities were: • Assist the Grants Manager (GM) to improve internal controls, reporting, documentation standards, and ensure compliance with USAID CEP rules and regulations. • Support all internal coordination activities related to grants administration for grantees. • Ensuring compliance with USAID CEP standards, policies and procedures and aiding and supervising the Grants Officers in Irbid, Tafileh and Mafraq teams with grant agreement preparations, internal clearance procedures, financial monitoring, and disbursements • Assist in training of grantees on USAID CEP and USAID Policy and Procedures for compliance. • Maintain all systems related to GM. • Assist the GM with due diligence, reviewing governance and legal documents of potential grantees. • Assist in the preparation of Request for Proposals, Negotiation Memos, and other contracting materials related to grants as directed by the GM. • Perform post-award functions, maintaining effective documentation systems to fully demonstrate the program’s compliance with required USAID regulations, including budget and expense analysis, invoicing, financial reporting, reconciliations, and reallocation. • In coordination with the field grant officers, follow up on reports and invoices from grantees, ensuring that all agreement requirements are received, approved and disbursements are requested and processed in a timely manner; Provide support to the Grants team in capacity building workshops and ongoing technical assistance for project partners in grants management and financial administration related to the USAID CEP. • In coordination with field grants offices, assists prospective grantees in preparing responsive applications. • Assists the Community Enhancement Teams in procurement and contracts process by ensuring compliance with USAID CEP standards, policies, and procedures. • Perform close-out functions according to the grant’s manual.

The core responsibility of the position was managing and ensuring that all the daily financial transactions are being administrated and reported according FHI360’s internal policies and USAID regulations. Finance administration included prepare monthly Imprest expense reports and bank reconciliations, accurately record all financial transactions in QuickBooks, prepare bank disbursement vouchers, wire transfers and checks and ensure all financial transactions are in compliance with FHI360 policies and procedures. Calculate payroll liabilities and ensure compliance with both Jordanian legal requirements and FHI360 human resources policies, including income tax, social security, health insurance, Maintain a well-organized filing system. Grants administration included review grantee and subcontractor financial reports and supporting documentation and assist DCOP to ensure the proper administration of funds and assist in conducting field visits to monitor grantee work, and provide financial technical assistance to grantees, as required.

• Contribute to preparing payrolls for RHAS employees, including salaries, tax payment, social security, and health insurance. • Preparing the chart of accounts for new projects. • Data entry for various financial transactions including payment vouchers, receipt vouchers and journal entries by using QuickBooks software. • Contributing to accomplishing month end package and bank reconciliations. • Audit invoices and payment requests to issue payment vouchers. • Preparing payment vouchers and issuing checks. • Follow up with payments according to various donors’ regulations.

• Holding accounting books for Tri-Consult clients from processing accounting transactions to preparing bank reconciliation and monthly closing. Using QuickBooks software. • Contributing to big consultancy tenders by collecting and analyzing data to complete related forms. • Conducting field research related to assigned studies and assessments.