Razan Aldanoun

Razan Al Danoun

Phone: +974 74090926

Email: r.aldanoun@gmail.com

LinkedIn: www.linkedin.com/in/razan-aldanoun-135812b8/

Doha, Qatar

Results-oriented Office Manager and Executive Assistant with 14+ years have demonstrated proficiency in providing high-level administrative support, managing marketing initiatives, and optimizing procurement processes. My career has been marked by my ability to juggle multiple responsibilities with precision and ease, ensuring seamless office operations and contributing to organizational success.

Known for my exceptional organizational skills, attention to detail, and ability to thrive under pressure, I am committed to delivering results and exceeding expectations. I am eager to leverage my skills and experience to contribute to the continued success of your organization.

Education

Certification / B.A in English literature, AL-FURAT UNIVERSITY, SEPTEMBER 2010, Syria

WORK EXPERIENCE:

Executive Personal assistant to CCEO Energy & Utility at Power international Holding

Doha, Qatar

Dec 2023- Present

·         Ensure appropriate data compilation, generate error-free reports, and/or aggregate data for review and presentation by supervisor as needed within the specified time.

·         Process and reply professionally and promptly to all incoming and outgoing communications (post, telephone, fax, email, face to face); accurate message taking, copying, and disseminating information as needed.

·         Always maintain rigorous professionalism and approachability and deliver outstanding customer service to all visitors to your immediate supervisor and business partners.

·         Maintain an accurate and up-to-date schedule to assist coordinate appointments with the direct supervisor, provide daily advice/reminders, and ensure essential meetings are not missed.

·         Maintain complete secrecy and accurately distribute, record, or file correspondences, calls, or questions to guarantee efficient traceability of all papers handled in the direct supervisor’s office.

·         Ensure that emails are properly distributed to the department on a daily basis. Ensure that couriers and goods are delivered and received in a timely way.

·         Ensure to compile data, generate error-free reports, or collect data for examination and presentation by supervisor as needed within the stipulated date.

·         Personalized Video Creation: Utilize AI technology to create personalized video messages for internal and external communications, enhancing engagement and clarity.

·         Video Editing and Enhancement: Edit and enhance video content using AI tools to ensure high-quality visuals and professional presentation.

·         Content Scripting: Develop and script content for personalized AI-powered videos to effectively convey key messages and information.

·         Video Analytics: Monitor and analyze the performance of AI-powered video communications, using data to optimize content and delivery strategies.

·         Training and Support: Provide training and support to team members on the use of AI tools for video creation and editing.

·         Collaboration with AI Developers: Work closely with AI developers to integrate new features and improvements into video creation tools, ensuring they meet the needs of the organization.

·         Managing Purchase Orders: Assist in creating, processing, and tracking purchase orders. Ensure accuracy and timely delivery of goods and services.

·         Supplier Management: Maintain and develop relationships with suppliers. Handle communications, negotiate contracts, and resolve any issues or discrepancies.

·         Inventory Management: Monitor and manage inventory levels. Ensure adequate supply while avoiding overstock or stockouts.

·         Documentation and Record Keeping: Maintain accurate records of purchases, contracts, and communications. Ensure all documentation is properly filed and accessible.

Bid Coordinator at G4S Qatar W.L.L

Doha, Qatar

Jan 2020- Nov 2023

·         Analyse Tender Documents: Understand and review tender documents to ensure compliance with bid requirements, specifications, and instructions.

·         Data Preparation: Prepare and issue data calls to relevant departments and monitor timely data collection.

·         Document Writing: Translate gathered data into required documents such as Service Level Agreements, Key Performance Indicators, and Project Implementation Plans.

·         Editing & Proofreading: Ensure bid documents are complete, accurate, and compliant with all requirements.

·         Bid Submission: Oversee the bid submission process, ensuring that all electronic and hard copy submissions meet tender instructions.

·         Documentation Management: Maintain proper documentation, filing, and archiving of all submissions and revisions.

·         Proposal Development: Use AI tools to create personalized video content for bid proposals, enhancing the presentation and engagement.

·         Market Research: Leverage AI to gather and analyze market data, ensuring that bid proposals are competitive and relevant.

·         Content Customization: Develop and customize video content for each bid, using AI to tailor the message to the client’s needs.

·         Collaboration: Work closely with the sales and marketing teams to integrate AI-powered video content into bid proposals.

·         Data Management: Utilize AI to manage and analyze data related to bids, providing insights and recommendations for improvement.

·         Client Interaction: Use AI tools to enhance communication with clients, including personalized video messages and updates.

·         Training and Implementation: Train team members on using AI tools for video personalization and ensure smooth implementation in the bid process.

·         Supplier Management: Develop and maintain relationships with suppliers. Handle communications, negotiate contracts, and resolve any issues.

·         Inventory Management: Monitor and manage inventory levels to avoid overstock or stockouts.

·         Budget Tracking: Monitor and manage procurement budgets, ensuring compliance with budgetary constraints.

·         Research: Conduct market research to identify potential suppliers and stay informed about industry trends and pricing.

Senior Executive Assistant at Doha metro project louis Berger Egis Rail JV (LBEG)

Doha, Qatar

April 2016- Dec 2019

·         Organize and rank our partners’ calendars so that they may devote their attention to important, strategic matters.

·         Coordinate communications, track and follow up on requests, and identify those of importance that need prompt attention.

·         Prepare between 15 to 20 check requests, expenditure reports, purchase orders, and invoices each week.

·         Ensure and maintain the confidentiality of all communications and documents.

·         Managed scheduling and other administrative tasks for the operations director.

·         Scheduled calls, meetings, and travel for operations director. I communicated with various departments on his behalf. Drafted letters and memos.

·         Working with a group of engineers, site managers, and planners, I provided documentation, control management, and administrative support for both the head office and the site office while reporting to the project manager and construction manager.

·          AI Integration*: Utilize AI tools to create personalized video content for executives, enhancing communication and engagement.

·         Scheduling and Coordination*: Manage and optimize the executive’s schedule using AI-powered tools to ensure efficiency.

·         Data Analysis: Analyze data from AI tools to provide insights and recommendations for improving video content and overall productivity.

·         Content Creation: Develop and edit video content tailored to the executive’s needs, leveraging AI for personalization.

·         Communication Management: Use AI to streamline communication, including email management and meeting coordination.

·         Project Management: Oversee projects related to AI video content, ensuring timely delivery and alignment with executive goals.

·         Training and Support: Train other team members using AI tools for video personalization and provide ongoing support.

Office manager at Qatar International Ltd Petroleum

Doha, Qatar

Nov 2013- March 2016

·         Manage executives’ schedules, appointments, and travel arrangements.

·         Coordinate meetings, conferences, and events; prepare agendas and record minutes.

·         Prioritize and handle incoming correspondence (emails, letters, calls), ensuring timely responses.

·         Prepare and distribute reports, presentations, and meeting documents.

·         Assist in preparing and reviewing memos, letters, reports, and presentations.

·         Conduct research and compile data as required.

·         Maintain and update files, records, and databases for the executive team.

·         Handle confidential information with integrity and discretion.

·         Proposal Development*: Use AI tools to create personalized video content for bid proposals, enhancing the presentation and engagement.

·         Market Research*: Leverage AI to gather and analyze market data, ensuring that bid proposals are competitive and relevant.

·         Content Customization*: Develop and customize video content for each bid, using AI to tailor the message to the client’s needs.

·         Collaboration*: Work closely with the sales and marketing teams to integrate AI-powered video content into bid proposals.

·         Data Management*: Utilize AI to manage and analyze data related to bids, providing insights and recommendations for improvement.

·         Client Interaction*: Use AI tools to enhance communication with clients, including personalized video messages and updates.

·         Training and Implementation*: Train team members on using AI tools for video personalization and ensure smooth implementation in the bid process.

Executive Assistant at Ministry of Agriculture and Agrarian Reform

Damascus, Syria

June 2011- OCT 2012

·         Managing data in spreadsheets and reports.

·         Keeping records and reports up to date.

·         Organizing and scheduling meetings and events.

·         Supervising other staff and delegating responsibilities.

·         Handling technical issues in their area of expertise.

·         Carrying out clerical duties, including answering phones and preparing documents.

·         Managing office equipment, booking meetings and events, arranging travel, and distributing mail.

SKILLS

·         Time management and ability to meet deadlines

·         Verbal and written communication skills

·         Strong organizational skills and ability to multitask

·         Problem-solving and decision making

·         Proactivity and self-direction

·         Interpersonal skills

LANGUAGES

·         English Full Professional Proficiency

·         Arabic Native Language

INTERESTS

Reading, Swimming & Fishing

References

Will be furnished upon request.