Administrative Assistant

Business Administration
June 14, 2026
Full Time
Urgent
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Job Description

We are looking for an Administrative Assistant with strong organizational skills and a passion for providing efficient and professional administrative support.

Responsibilities

  • Answer phone calls in a professional and polite manner and route them to the appropriate departments while maintaining accurate call logs.
  • Receive and manage emails and forward inquiries to the relevant staff members.
  • Sort and distribute incoming mail, faxes, and shipments, and prepare and send outgoing mail and parcels.
  • Welcome clients, suppliers, and visitors, greet them, and provide the necessary support in a professional manner.
  • Update databases and administrative records while ensuring data accuracy.
  • Prepare, format, and coordinate correspondence, reports, letters, memos, and administrative documents.
  • Organize and maintain physical and electronic filing systems in accordance with established policies and procedures.
  • Follow up on invoicing and collection processes to ensure timely and accurate execution.
  • Manage petty cash and prepare related records and reports.
  • Provide administrative and secretarial support to management and different teams.
  • Ensure workplace readiness and coordinate maintenance of office equipment when needed.
  • Purchase, receive, and manage office supplies to ensure continuous availability.
  • Contribute to improving administrative procedures and enhancing office efficiency.

Required Qualifications

  • High school diploma or equivalent (Diploma or Bachelor’s degree preferred).
  • 1–3 years of experience in administrative, secretarial, or customer service roles.
  • Arabic: Native language (mandatory).
  • Proficiency in English, both spoken and written.
  • Proficiency in Microsoft Office applications, especially: Word, Excel, PowerPoint, Outlook
  • Excellent communication and customer service skills.
  • Strong organizational skills with the ability to manage time and prioritize tasks effectively.
  • Attention to detail and accuracy in data entry and report preparation.
  • Ability to work in a team and handle multiple tasks in a fast-paced environment.
  • Professional appearance and behavior that reflect a positive image of the organization.

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